Oxford Scientia (“the Company”) is committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect 1.1 We may collect and process the following personal data:
Contact details such as name, email address, telephone number, and postal address.
Business details, including job title and organisation name.
Information provided when using our services or completing forms on our website.
Technical data, including IP addresses, browser type, and device information.
Any other information you choose to provide during correspondence or interactions with us.
2. How We Use Your Information 2.1 We process your personal data for the following purposes:
To provide and manage our services.
To communicate with you regarding inquiries, updates, and promotions.
To personalise and improve your experience with our website and services.
To comply with legal obligations and protect our legal rights.
For marketing purposes, where explicit consent has been provided.
3. Legal Basis for Processing 3.1 We rely on the following legal bases for processing personal data:
Performance of a contract: To fulfil obligations under our agreements.
Legitimate interests: For purposes such as improving services, ensuring security, and direct marketing.
Consent: Where you have explicitly provided consent for specific purposes.
Legal obligation: To comply with applicable laws and regulations.
4. Sharing Your Information 4.1 We may share your personal data with:
Service providers and partners who assist in delivering our services.
Regulatory authorities, where required by law.
Third parties involved in business transfers or reorganisations.
4.2 We ensure that all third parties respect the security of your data and comply with applicable laws.
5. Data Retention 5.1 We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
5.2 Once the retention period expires, your personal data will be securely deleted or anonymised.
6. Data Security 6.1 We implement appropriate technical and organisational measures to safeguard your personal data from unauthorised access, disclosure, alteration, or destruction.
6.2 While we strive to protect your information, we cannot guarantee the absolute security of data transmitted electronically.
7. Your Rights 7.1 Under data protection laws, you have the following rights:
The right to access your personal data.
The right to request correction of inaccurate or incomplete data.
The right to request erasure of your data, subject to legal limitations.
The right to restrict or object to processing.
The right to data portability.
The right to withdraw consent at any time for processing based on consent.
The right to lodge a complaint with the Information Commissioner’s Office (ICO).
8. Cookies and Tracking Technologies 8.1 Our website uses cookies and similar technologies to enhance user experience and analyse website usage.
8.2 For more details, please refer to our Cookie Policy.
9. International Data Transfers 9.1 Where your personal data is transferred outside the UK, we ensure that appropriate safeguards are in place to protect your information in compliance with data protection laws.
10. Updates to This Policy 10.1 We may update this Privacy Policy from time to time.
10.2 Any changes will be posted on this page, and where appropriate, notified to you via email or other means.
11. Contact Us 11.1 For any questions or concerns regarding this Privacy Policy or your personal data, please contact us at:
Email: info@oxfordscientia.com
Address: The Wheelhouse, Angel Court, 81 St Clement’s St, Oxford OX4 1AW
Telephone: 01865 416851
We are committed to protecting your privacy and handling your personal data with care. Thank you for trusting Oxford Scientia.